Field Pack - Reusable Tag Workflow

This guide will demonstrate a streamlined workflow for tracking the packing and palletizing cases of product in the field by field workers. It will also assist on the reporting of packed yields and employee payouts. This workflow is designed for use by account administrators and Field Pack supervisors.

This workflow is presented as an alternative to the stardard workflow outlined in this guide Field Pack - Piecerate Workflow. The main difference is this workflow only requires a single master tag for each master style called a Reusable Master Tag. This reusable tag is scanned for each packed case by a worker along with the worker’s employee badge to set the payout for that employee and product, but does not link the employee to the individual case.

Prerequisites

The user must have access to the following modules on the Croptracker website and mobile app
- Field Pack
- Punch Clock
The user must have access to a desktop printer to print employee badges
The user must have access to a desktop printer to print master pack tags
The user must complete all necessary account setup as described in the guide Field Pack - Before You Begin
For assistance getting access to these modules please contact Croptracker Support

Before Entering the Field

The following steps should be completed prior to supervisors and workers entering the field

Determine the Workflow

There are 3 main workflows possible depending on the requirements of the operation

Which workflow do I use?

The following table outlines the main differences in the two workflows.

Field Pack - Piecerate Workflow	Field Pack - Reusable Tag Workflow

Field Pack - Piecerate Workflow	Field Pack - Reusable Tag Workflow
Print a unique tag for each packed master/case	Print a single tag for each master style
Requires printing hundreds of tags each day	Requires printing only a few tags each day for reference
Each tag must be affixed to the master/case	Affixing tags to each master/case is not required
Links the employee to the packed master/case	The employee is not linked to the master/case
The employee is paid hourly or piecerate	The employee is paid hourly or piecerate
The master/case can be traced back to its origin	The origin of the master/case is not easily traced
The barcode affixed to the master/case is easily identified and scanned	The user scanning the reference barcodes must confirm the barcode matches the master/case prior to scanning. Any incorrect scans must be corrected via the Croptracker website

Print Reusable Master Tags

Follow the steps in the guide Field Pack - Before You Begin to print reusable master tags
Affix the tags to a clipboard or binder for easy access by the scanner/supervisor
Print multiple copies if there are multiple supervisors doing the scanning

Create a Field Pack Event

Log into the Croptracker app from your mobile device
Navigate to Field Pack to view the Field Pack Events
Select + New Event

Fill out the following fields:
- PACK LOT: enter a unique Pack Lot number or keep the auto-generated one
- WHERE: select the block where the employees will be field packing
- WHAT: select one or more products the employees will be packing onto pallets
- ADVANCED: set the date of the packing event
Tap Choose Product to select a product
After choosing a product, tap Pallets to proceed to the next step

Sync Mobile Devices

On each device used for scanning, log in to the Croptracker mobile app and navigate to the dashboard
Pull down from the top and wait until the spinner disappears
Navigate to the Field Pack module
Pull down from the top and wait until the spinner disappears
The latest Field Pack events should be visible

After Entering the Field

Once in the field it is possible the mobile devices will have an unstable connection to the internet due to the distance from reliable wi-fi or cellular towers. This is expected and pallets will sync automatically whenever a stable connection can be reestablished. The following steps can be completed with or without a stable connection

Punch In Employees

Log into the Croptracker app from your mobile device Navigate to Punch Clock Select Punch In / Switch
Select one or more employees to punch in then tap Next
Select the appropriate Start Date and Block for the field pack event. Selecting the Event and Activity is optional. Make sure the Flag as Piecework option is checked Tap Punch In and you will return to the dashboard
On the dashboard navigate to Field Pack to begin tracking employee pieces Follow the guide Mobile App - How to Punch Employees In and Out for more information on punching in employees

Create a Pallet

In the Field Pack event Pallets tab tap +New Pallet
Select the product for the new pallet from the “What are you packing?” list
The pallet should be displayed with 0 units

Screenshot_20250417-142601_Croptracker (1).jpg

Scan masters onto the pallet

In the Field Pack event tap the camera icon in the upper right corner to open the Scan Masters screen
In the Scan Masters screen tap Scan to bring up the device’s camera If you are using a handheld barcode scanner you do not need to tap Scan
Scan the QR code from the employee’s badge to select the employee who has packed cases. You will see the employee’s name next to Who when you return to the previous screen. If the employee’s badge is not available, tap Who to select the employee manually
Once the employee is selected, scan the QR code from the reusable master tag You can scan the reusable master tag immediately after scanning the employee badge without returning to the previous screen The mobile device will beep each time the reusable tag is scanned, and the number will increment You may have to point the camera or barcode scanner away from the tag briefly, then focus back on the tag for the app to process the next scan Continue to scan the reusable tag for each case loaded onto the pallet To switch to another employee, scan the next employee’s badge
Return to the previous screen to review the master count
When the pallet is full the user will be prompted to create a new empty pallet Tap Create a new empty pallet to continue scanning, or Dismiss to return to the pallet list
The pallet list allows you to review the pallets that were created as part of the event. Tap the three dots beside a pallet to see a list of options
View Masters (optional) Toggle between Synced Masters and Unsynced masters to view which items are left to sync Tap Sync to force the device to update the sync status if necessary
Create Masters (optional) Instead of scanning master tags you can create multiple masters on a pallet by setting the Number of masters If you wish to print the associated master tags you would do this from the Croptracker website
Print Pallet Tag Printing the pallet tag from the mobile device requires a compatible mobile printer If you do not have a mobile printer you can print the Pallet Tag from the Croptracker website
Delete Tap Delete to delete the pallet and masters

Punch Out Employees

In the Croptracker mobile app navigate to Punch Clock Tap Punch Out
Select each employee to punch out and then tap Next
Under “When” select the appropriate punch out time Tap Punch Out

Field Pack Reporting

There are several reports to assist with reporting on field packing yields, employee productivity, and employee payout
Information about how to use these reports can be found here Field Packing Reports

Fixing Common Field Pack Issues

Please review the document Field Pack - Troubleshooting Common Issues for identifying and fixing any issues that arise during or after the field packing process.